Event Management Solutions for Hospitality Businesses
HotelFriend makes event planning for your hotel a breeze. Manage spaces of all sizes, allocate resources, services, catering for group reservations, and all the essential aspects of event coordination with our all-in-one solution.
Set up any kind of event with HotelFriend
HotelFriend
On-site conferences & team buildings
Banquets & celebrations
Corporate & networking events
Social gatherings & parties
Workshops & seminars
Weddings & other family parties
Function Sheets That Keep Every Event on Track
Keep every event detail in one structured, easy-to-access document. Transform quotes into Function sheets in a second and deliver perfectly organized events every time.
Automate the hardest parts of event management
Elevate event organization by consolidating everything you need in a single, comprehensive platform.
Centralized calendar to avoid double bookings
Avoid double reservations and scheduling conflicts with a centralized front desk. Organize all your event-related group bookings, preventing any date clashes to ensure a fully booked event calendar.
Function Sheets for Better Navigation
Keep every event detail at your fingertips. Function sheets provide a clear overview of schedules, services, and requirements, helping staff stay organized and execute events flawlessly.
Easy-to-interpret reports and analytics
Access detailed daily reports showcasing the dishes and beverages ordered by your hotel guests. Discover the revenue generated from your restaurant, banquet, or bar, and unlock insights to maximize your earnings.
Digital invoicing and tools for quick payment processing
Quickly generate invoices when required, featuring detailed information about the booking company and individuals who stayed in specific rooms, ensuring clarity for both the hotelier and the payer.
Easy Management of Group Bookings
Simplify the handling of all group reservations in one place. Quickly view, edit, or assign bookings or services, ensuring smooth coordination between teams and a seamless experience for guests.
Inventory management to schedule venue availability
Monitor venue availability and equipment bookings with the Inventory Scheduler. Track your reserved conference rooms and equipment, simplifying scheduling and guaranteeing that all resources are available when you need them.
Send Booking Offers as proposals
Prepare booking offers and proposals well in advance, up to 2-3 years ahead of the actual event dates. Manage these offers efficiently with multi-actions, confirming booking offers in bulk and tracking their status changes.
Food and catering management for perfect banquets
Manage your entire range of services, food items, and packages, including pricing and extras. Generate detailed orders for the kitchen in seconds and present your clients with appealing digital menus.
Unlock the benefits of smart event management
In today's competitive landscape, technology isn't just an asset – it's the key differentiator that sets you apart. Embrace the benefits of smart event coordination by integrating cutting-edge technology into your hotel operations.
- Easy event planning
- Optimized costs and resources
- Automated workflows
- Enhanced group management
- Seamless integration with PMS
- Easy-to-interpret reports
Improve your hotel’s revenue
Significantly enhance your bottom line with our Event Management tools. Hosting events creates opportunities for ticket sales, sponsorships, and partnerships. Generate direct revenue and start adding to your hotel income.
Get a steady stream of group bookings
Organize events and accommodation simultaneously, capturing a steady flow of group bookings. This comprehensive approach ensures rooms are efficiently allocated and that you have a workload planned for the years ahead.
Market your hotel to larger audiences
Broaden your hotel's visibility and appeal, drawing diverse guests who might not have considered your property otherwise. The expanded reach of hotel events includes business travelers, celebratory groups, and families.
Make the most out of your hotel’s facilities
Effortlessly manage conference capacities, event accessories, and services. The seamless workflow of HotelFriend PMS harmonizes event planning with hotel reservations, providing a full view of the major event-related processes.