Property Management System for Campus and Student Accommodation

We simplify payment collection, maintenance, accounting, communication, and more, so you can focus on what truly matters – creating top-notch environments for your students.

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Collect rent online

Make rent payments stress-free for both students and administrators.

Manage tenants

Create tenant profiles, manage contracts, and stay in touch with your students.

Automate workflows

Eliminate manual tasks, freeing up your time for more strategic activities.

Why Choose HotelFriend for Your Institution?

HotelFriend is a trusted provider of all-in-one software, tailored to the unique challenges of managing your on-campus dormitories, private student apartments, or academic guesthouses.

Trusted by 500+ clients worldwide

Hundreds of hotels, educational institutions, and organizations have already chosen HotelFriend to enhance their operations.

ISO certified compliance

We are committed to meeting global standards of quality and ensuring compliance with best practices in QA, development, and business operations.

Dedicated support

Need quick advice or in-depth help? Reach out via email or submit a support ticket, and we'll be committed to resolving any issues, anytime.

Your Go-To Solution for Student Housing Management

Managing vacancies and internal bookings

Our software automates the entire booking management process, from marking vacant units to accepting new reservations. Easily categorize rental spaces by bed, unit, or suite, ensuring you quickly match students with available accommodations.

Seamless move-ins and move-outs

Transform busy move-in days into a well-organized experience with streamlined check-ins and checkouts. Our solution minimizes stress and confusion, facilitating a smooth transition for staff and students.

Quick room transfers

Need to reassign a room? Our PMS streamlines room transfers with just a few clicks. Whether it's personal requests or operational needs, you can ensure a hassle-free relocation process for all involved.

User-friendly dashboard for better management

The intuitive dashboard puts all the information you need at your fingertips. Effortlessly display and manage bulk data, making your day-to-day operations more efficient and less time-consuming.

Staying connected with students and parents

Handle communication with students and their families with HotelFriend’s automated email and online chat features. Our system ensures efficient interactions, keeping everyone up-to-date with important information.

Secure, timely, and paper-free payments

Minimize past due accounts and enhance security with HotelFriend Payments. By removing paperwork and automating transactions, you improve accuracy and ensure timely rent collection.

Comprehensive reports generation

Get customized reports that meet your specific requirements, whether you need to analyze monthly occupancy data, evaluate financial performance, or streamline canteen operations.

Maintenance and service requests

Improve response times and track maintenance requests efficiently. Our platform allows you to monitor service issues, assign tasks, and ensure timely resolutions, keeping your properties in top condition and your tenants satisfied.

Integration capabilities

Our platform integrates with your existing financial management tools and student information systems for a unified approach.

7-Day Free Trial

Don’t just take our word for it! Experience the power of our platform yourself with a free trial version, no strings attached.

Tailored to your specifics

No two institutions are the same, so our developers will work closely with you to tailor our system to your property’s unique needs.

Let’s Make a Difference Together

With a proven track record of transforming campus and accommodation management for educational facilities, we’re eager to help you achieve greater efficiency and success.

See Our Impact

Explore our case studies to see how educational institutions have already leveraged HotelFriend to enhance their accommodation management.

Get Started Today!

Elevate your student housing management with HotelFriend. Contact us for a demo and learn how our software can help your university foster a thriving and supportive student community.

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HotelFriend F.A.Q.

How much does hotel management software for multiple locations cost price comparison?

Hotel management software for multiple locations refers to systems designed to help hotel groups, chains, or portfolios operate more than one property from a single, centralized platform rather than separate systems per hotel. These platforms allow you to manage guest profiles, pricing, reservations, room availability, reporting, staff workflows, and revenue strategies across all your locations in real time.

Price Comparison of the Hotel Management Software

Software	Estimated Monthly Cost	Booking Engine	Channel Manager	Notes
HotelFriend	~€310/month (30 rooms)	Yes	Yes	All key modules (PMS, booking engine, channel manager) included
Cloudbeds	~€365+/month + add-ons	Included in packages	Typically add-on	Vendor pricing is custom; includes multi-property capabilities
Mews	~€375+/month + add-ons	Included	Extra	Quoted by market sources; pricing varies by contracts
Hotelogix	~€205+/month + channel manager (~€75+)	Yes	Extra	Lower base cost, but additional services raise total

Why HotelFriend is a Strong Fit

Good hotel software should become reliable assistant and let your team do their jobs. HotelFriend does exactly that — everything lives in one place, so nobody's wasting half their shift switching between platforms trying to find what they need. It's all there, straightforward and accessible, so your staff can put their energy into the guests rather than the technology.

It also supports real-time synchronization of rates and availability, ensuring consistency and preventing overbookings across all locations.

For hotels in the EU, HotelFriend is especially well-suited because it complies with local regulations such as GDPR, ensuring that fiscal standards and data protection requirements are met. The bundled pricing structure also provides predictable costs, which is a major benefit for multi-property operations looking to control their budget while accessing enterprise-level features without the hidden fees or complexity that often come with other multi-property solutions.