Make Every Room Count - Check statuses on the go - Take wise inventory decisions

Room Management for full control over hotel capacitys

Manage the hotel capacity and availability, increase occupancy, have unlimited access to all data regarding rooms or accommodation facilities, and highlight the distinguishing features that make your hotel stand out from others.

Simpler room management process

Streamlined hotel operations

Easier to monitor inventory

Established trust and better guest engagement

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Room Management
Stay informed about each room details and their sales statuses
Stay informed about each room details and their sales statuses icon

Stay informed about each room details and their sales statuses

A hotel's heart lies in its rooms and this integral part of our system will keep it beating: manage the hotel capacity and rates, check room statuses, know which rooms are out of order, while keeping data up-to-date, and achieving GDPR compliance.

It doesn’t matter how vast your property’s room inventory is. HotelFriend has thought ahead about each detail in order to offer you a means of managing every room type, from a standard single room to a presidential suite.

how it works icon

That's how it works

Set up the available room categories and rooms in the Property Management System, form a clear view of hotel capacity, centralize it in a single place, and therefore optimize its usage.

Create or customize the types of rooms and specify all the important data about them that will help put your hotel’s inventory in a favorable light and attract more clients. Eye-pleasing design, impressive photos, and SEO-optimized descriptions will make sure of it.

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A clear view of hotel's capacity in a single place

Room Management video Room Management video

Set up the available room categories and numbers

Specify all data about them to attract more clients

Get access to comprehensive room information icon

Get access to comprehensive room information

Fill in the simple form which includes location, area, bed characteristics, maximum occupancy, the maximum number of adults and children plus a host of other parameters. Neither you nor your customers will have a need for more details; the tool has it all.

Get access to comprehensive room information
Make use of all thinkable amenities
Make use of all thinkable amenities icon

Make use of all thinkable amenities

You will find an abundant list of facilities with nifty-looking icons in the room settings. Just mark the relevant checkboxes of the amenities featured in the room or room type. They range from view and accessibility to electrical appliances and outdoor conveniences - you name it.

Give a strong presentation of your rooms icon

Give a strong presentation of your rooms

The next steps in the direction of effective room management are to upload the photos and to type in the description of the room/room type. Choose from 12 languages to automatically translate the text, and you’re all set to present your house in the best possible way.

Give a strong presentation of your rooms
Turn to agile moderation
Turn to agile moderation icon

Turn to agile moderation

The tool allows you to create multiple rooms of a specific type at once as well as change their sale status (Active/Not Active) at the touch of a button. Finding a suitable room for your guest won’t take more time than a couple of clicks ever again. No worries, all provisions have been already made for you.

Give your prospects more trigger to visit your hotel!

Get a free trial and see how a smart product can revolutionize your business.

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What you get

Hotel Room Management Software is an ultimate time saver and a magnet for guests as well.

Easy Operation icon

Easy Operation

+ multiple room type handling;

+ quick room search.

Streamline your operations, improve the room organization, and optimize resource usage to exceed customer expectations.

Quick Response icon

Quick Response

+ all needed room statuses;

+ detailed room parameters.

See the room statuses and keep track of all inventory data in real-time for an uninterrupted hotel life cycle.

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+ attractive photos & descriptions;

+ multiple language support.

Avoid language issues to make seamless communication possible and get customer attention with beautiful, eye-catching images and captions.

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Das HÖFCHEN Stadecken GmbH
Customer about the product icon
Customer about the product

The room management system is convenient. Allows us not only to track inventory but also to provide our guests with relevant information on room types, amenities as well as promote our facilities. Love how easy we can manage room statuses and find needed data.

Das HÖFCHEN Stadecken GmbH

Success Stories

Fair Pricing

HotelFriend F.A.Q.

HotelFriend F.A.Q.

How can I set up room types?
First, you need to go to "Settings", then choose "Room Types & Rooms", and click on the "Add room type" button. You can find detailed instructions on how to create all types and categories of rooms here.
Can I add multiple rooms to a room category?
Yes. You can easily and quickly add multiple rooms to a room category in the Settings section. Just go to "Rooms" and click on the "Add multiple rooms" button. Check out our full step-by-step instructions on how to set up rooms and add multiple rooms here.
How to adjust rates according to seasons?
You can manage and edit your rates, as well as change prices based on the season in the Room Rates menu. You need to go to the “Seasons" section, click on the season of interest, check the relevance of the following fields: Room rate, name, cancellation, period, enter effective prices, specify a default price for all days of the week, and save the changes. You can find detailed instructions on how to do this here.
Is it possible to set different hotel rates for children?
Yes. To set different hotel rates for children of different ages, go to the Room Rates module and click on the General tab. Then, select the answer “Yes” to the question “Are there different room rates for children than for adults?”, and click the “Save” button. Specify the cost of accommodation based on the child's age category in the “Age from” and “Age to” fields. For more detailed instructions, please follow the link.
How can I close the sale of a room on certain dates?
You can do it by assigning the Out of Service status. Just go to the “Front Desk” tab, click on the action menu opposite the number, and select Out of Service status. For more details, please follow the link.

HotelFriend Features

Hotel Management


Department Management

Employee Management

Room Management

Hotel Dashboard


Maintenance Management

Mobile Hotel Live Chat

Operations Outsourcing

Task Management

Finance & Payment

Accounting and Document

Payment Management

Reporting System

Booking Balance

Digital Cash Book

Revenue Management

Room Rates

Service Management

Guest Relations

Guest Management

Booking Request, Offer

Self Check-In

Guest Communications

Communication Automation

Digital Marketing

Hotel Website Development

Destination Management

Deal, Package Composer

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