Deliver exceptional training and conference experiences with HotelFriend

HotelFriend equips your training and conference venue with intelligent tools for seamless room bookings and smooth operations. From initial planning to flawless event execution, everything is designed to run efficiently and effortlessly.

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Convert spaces into revenue

Create room allotments, assign function spaces, and send proposals with automated quotes.

Automated Accounting

Generate e-invoices fully compliant with GoBD and export directly to DATEV, ensuring seamless accounting and regulatory compliance.

Secure and Convenient Payments

Share secure payment links directly with clients for faster and easier transactions, and use the cashbook to track your income.

Flawless Event Execution

Turn every confirmed quote into a clear day plan for kitchen and service teams, with last-minute changes updated in real time.

Every Tool Your Venue Needs, Together in One System

Room & Space Management

Intelligently manage multiple conference halls, seminar rooms, breakout spaces, and boardrooms. Prevent double-bookings with real-time availability and flexible floor-plan views.

Group & Corporate Accounts

Handle complex corporate bookings with ease. Manage master accounts, delegate access, apply negotiated rates, and produce itemized invoices tailored to each client's requirements.

Function Sheets for Events

Keep every event organized and easy to manage with Function Sheets. Track schedules, resources, catering, and equipment in one place, giving coordinators and staff a clear overview for flawless execution.

Packages & Deal Management

Set day-delegate rates, half-day packages, full residential conference packages, and add-on pricing rules that adjust automatically based on group size, season, or day of week.

Booking Engine for Events

Accept online enquiries and reservations 24/7 with ease. Configure room packages, equipment bundles, and catering options, all through a sleek customer-facing portal. With Booking Engine Pro, you benefit from a modular architecture that lets you combine modules and create multiple websites for a single venue, giving you full flexibility and control over your online bookings.

Catering & F&B Integration

Coordinate coffee breaks, buffets, set lunches, and gala dinners directly within the event workflow. Kitchen tickets, dietary requirements, and billing all flow automatically.

Analytics & Reporting

Understand occupancy trends, revenue per event type, repeat client behavior, and ROI per space. Make data-driven decisions with configurable dashboards and scheduled reports.

Mobile & On-Site Tools

Equip coordinators with mobile check-in, real-time event status, and on-site service requests. Attendees get a branded app experience for schedules, wayfinding, and feedback.

Every Tool Your Venue Needs, Together in One System

Tailored Solutions to Streamline Your Workflows

No two event venues operate the same way. While HotelFriend's core platform covers the full spectrum of conference and training management out of the box, we know that some workflows, integrations, and business rules are uniquely yours.

Our custom development team builds directly on the HotelFriend platform — extending, connecting, and tailoring it to match exactly how your venue operates. No workarounds. No spreadsheet bridges. Just software that fits.

API Integrations Custom Workflows Branded Portals White-Label Solutions Legacy System Bridges Custom Reporting Bespoke Automations

Custom development services tailored to your needs

Ready to Elevate Your Venue?

Discover how HotelFriend can be tailored to your specific training and conference hotel needs with a live, personalized walkthrough from our team.

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