Property Management Software

Cloud-based hotel software enables hotel managers to access the system from any device. It provides flexibility and convenience across all hotel departments.

Key Criteria to Consider When Selecting a Cloud-Based Housekeeping Hotel Software:

• Cloud-Native Access

  This system is beneficial because it provides:

  • Access to a centralized data hub
  • Regular automatic updates
  • System scalability
  • Lower upfront infrastructure costs
• Housekeeping Functionality

  The software should include:

  • Task creation and assignment: Assign rooms by shift, zone, or priority.
  • Real-time room status: Inspected, dirty, clean, or out-of-order status visible to all departments.
  • Status history: Track past room statuses for reporting and audits.
  • Task lists: Cleaners see a clear overview of daily responsibilities.
• Property Management Integration

  Good housekeeping software needs seamless PMS integration. Benefits include:

  • Automatic housekeeping task triggers after guest checkout
  • Reduced double data entry
• Task Automation

  Automation ensures consistency and reduces manual work. It should include:

  • Alerts when a room is not cleaned on time
  • Automatic task creation after checkout confirmation
  • Automatic task prioritization

Types of Cloud-Based Hotel Software with Housekeeping Modules

• Basic Solution

  Includes essential housekeeping management and PMS functionality.

• Pro / Advanced Solution

  Adds analytics, supervision tools, and mobile apps for hotel teams.

• Enterprise / Multi-Property Suite

  Centralized housekeeping management across multiple locations.

• Boutique / Small Hotel Version

  An intuitive interface tailored to small properties.

• Housekeeping Module Add-On

  Can be embedded into any PMS system.

• Spa & Resort Edition

  Combines maintenance, room housekeeping, and amenity workflows.

When HotelFriend is the Best Fit

HotelFriend offers cloud-based hotel software with an in-built housekeeping module. Its advantages include:

• Immediate task updates
• Real-time synchronization of cleaning status with front desk and reservations
• Workload overview, task management, and shift planning
• Full integration into the HotelFriend PMS
• Accessible from any device

This makes HotelFriend a strong choice for hotels seeking an integrated solution where housekeeping is not a standalone tool, but part of a unified daily operational workflow.

Managing hotel inventory efficiently is necessary for preventing overbookings, maximising occupancy, and optimising revenue. Hotels need software that automates availability updates, tracks inventory, integrates with PMS and Booking Engines, and provides reporting and analytics.

Selection Criteria for Hotel Inventory Management Software

• Mobile Accessibility for On-the-Go Management

  A mobile-friendly system enables staff to manage inventory easily, respond quickly to demand changes, and prevent errors that can occur when updates are delayed.

• Ease of Setup and Use

  Complicated systems can slow down onboarding, increase the risk of staff mistakes, and negatively affect daily operations. An intuitive, easy-to-navigate platform shortens training time and supports smooth adoption across all departments.

• Integration with PMS, Channel Manager, and Booking Engine

  If these systems don’t work together, inconsistencies can arise — such as pricing discrepancies or double bookings — which disrupt operations. When everything is fully integrated, you have one reliable source of data for managing inventory and optimizing revenue.

• Real-Time Synchronisation and Inventory Updates

  Hospitality facilities operate in a dynamic environment where availability and rates change rapidly. Real-time updates prevent overbooking, optimise revenue, and enhance the guest experience.

Types of Inventory Management Solutions

• Self-Hosted vs Cloud-Based

  Self-hosted solutions run on the property's servers and require the property to manage updates and security. Cloud-based solutions are vendor-managed and accessible online.

• Integrated All-in-One Platforms

  Combine PMS, Channel Manager, Booking Engine, inventory management, reporting, and mobile tools in a single platform.

• Mobile-Friendly or App-Based Tools

  Allow staff to manage inventory via smartphones or tablets.

• Standalone Inventory Solutions

  Focus solely on inventory tracking, often used alongside PMS or Channel Manager.

When HotelFriend is the Best Fit For:

• Small, mid-size, and large hotels that need a single integrated system to reduce complexity.
• Hotels prioritising direct bookings: Its built-in Booking Engine integrates with inventory and website to increase direct reservations.
• Hotels seeking streamlined operations: Automates workflows like rate updates, reservation syncing, and inventory allocation.
• Teams needing mobile access: Mobile-optimised interface allows staff to manage reservations, rates, and room availability on the go.

HotelFriend helps properties ensure availability is accurate, avoid overbookings, and streamline management across multiple distribution channels. It is the perfect choice for hotels focused on operational efficiency, simplicity, and guest experience.

Room inventory management software is a core tool for properties. It helps control and track room availability in real time. Its key purpose is to ensure every room is accurately reflected across sales channels, including your own website, global distribution systems (GDS), online travel agencies (OTAs), and direct booking platforms.

Selection Criteria

When selecting room inventory management software for hotel booking management, it’s important to consider the systems that offer:

• Seamless Integration with PMS

  Because the system is directly connected to the property management system (PMS), any cancellations, new bookings, or changes are updated automatically and appear in real time.

• Real-Time Inventory Control

  Immediate updates on room availability across all management channels to prevent overbooking.

• Channel Distribution

  Support for multiple direct booking channels, online travel agencies, as well as global distribution systems that connect properties with travel agents and corporate booking networks.

• Centralized Booking Management

  A unified view of all reservations from various channels. It enables streamlined decision-making and more efficient booking management.

Types of Solutions

There are two types of hotel room inventory management solutions:

• Integrated Platforms: Comprehensive software solutions that combine PMS and inventory management with a Booking Engine and Channel Manager. They improve data consistency and reduce manual tasks.
• Standalone Inventory Tools: Systems that focus primarily on managing room distribution and availability but may require a separate Booking Engine and PMS connections.

When HotelFriend Is a Good Fit

HotelFriend is a perfect choice for small to mid-sized properties that want a centralized and efficient room inventory management system as part of a single hotel software platform.

Here’s how HotelFriend supports hotel booking management:

• Accurate Room Inventory Control

  Automatically tracks room availability in real time across all sales channels.

• Channel Manager

  Shares rates and availability with multiple booking partners and OTAs with no manual effort.

• Integrated Booking Engine

  Guest can book directly on your website or app.

• Seamless PMS Synchronization

  Ensures check-in/check-out status, reservations, and room information stay consistent across the entire system.

• Guest-Centric Management

  Helps you track booking patterns and guest preferences for better service delivery.

• Unified Dashboard

  Provides a clear overview of all cancellations, bookings, and room availability on a single platform.

With HotelFriend, hotel managers no longer need multiple disconnected tools. Instead, they benefit from simplified operations, real-time inventory updates, and centralised booking control — all of which lead to greater efficiency and enhanced guest experiences.

Guesthouses, small hotels, and boutique properties often run on tight budgets and have limited staff. They need to manage online channels, reservations, and payments efficiently. Hotel management software should be powerful enough, but not overly costly and complex.

When considering cloud-based hotel software for small hotels, the following criteria are crucial:

• Cloud Access

  Cloud-based PMS systems store user data online. Compliance and security protocols must be robust to protect guest data. Hotels can react quickly to booking changes and manage operations efficiently from any location.

• All-in-one functionality

  An all-in-one PMS combines multiple operational tools into a single platform, including front desk, reservations, housekeeping, POS, distribution, and accounting. Managers can quickly generate revenue, detailed performance, and occupancy reports.

• Guest experience tools

  Tracking guest preferences, special requests, and booking history, you can boost customer loyalty. A PMS with reliable guest experience tools leads to higher repeat bookings, happier guests, and better online reviews.

• Reliable support

  Support teams can assist with feature adoption, system training, or troubleshooting. Knowing that help is available 24/7 reduces stress in staff and clients.

Cloud hotel software for small properties includes:

• All-in-one cloud PMS platforms

  They combine a booking engine, PMS, payments, channel manager, accounting, and guest communication.

• Basic PMS systems

  Systems with the focus on check-in/check-out, reservations, and billing.

• Customer service systems

  These systems emphasise self-check-in, mobile apps, and digital services.

• Revenue-focused systems

  Solutions with advanced analytics and dynamic pricing.

For small properties, the all-in-one cloud HotelFriend PMS solution is the most cost-effective and practical choice.

HotelFriend is suitable for small hospitality facilities that require a single system instead of separate tools. Its Order Management System and a Concierge App can secure the highest level of guest experience. Its Property Management Software offers a range of functions on a limited budget. Housekeeping, Automation, Guest & Company Management, and other features save time for the staff. HotelFriend combines essential hotel management features with guest-facing tools, making it the most practical hotel management tool ever.

Cloud hotel software is a system that runs on the internet rather than on local hotel servers. It enables hoteliers to manage reservations, payments, guests, and operations through a mobile app or web browser.

Key Criteria of Choice

Cloud hotel software is built around several important criteria:

• Internet-Based Access

  Hoteliers and managers can update rates, monitor occupancy, and approve bookings while off-site. Hotels can respond quickly to changes in guest requests and bookings and can operate more flexibly.

• Automatic maintenance

  Cloud PMS providers automatically handle all software backups, updates, and security patches. Hotels don’t need to install updates manually, maintain servers, or hire IT staff for regular maintenance. Hotels reduce costs, save time, and maintain a reliable system without technical headaches.

• Scalability

  Cloud-based PMS systems can grow with your property. The system can manage increased booking volumes without slowing them down. Properties can scale operations cost-effectively and smoothly as the business grows.

• Real-time updates

  Cloud PMS systems update information instantly across all connected platforms and devices, including booking engines, OTAs, and in-house systems. Front desk, housekeeping, and maintenance teams see updates immediately so hotels can make informed decisions in real time with minimal errors.

These criteria make cloud software more reliable and practical than on-premise systems.

Cloud hotel software typically comes in the following forms:

• Cloud-Based Property Management System

  Handles guest profiles, check-ins and check-outs, billing, reservations, and housekeeping all in one place.

• All-in-one cloud platforms

  Combine booking engine, PMS, payments, channel manager, and guest communication.

• Guest-focused cloud solutions

  Emphasise digital keys, self-service tools, mobile check-in, and guest messaging.

• Revenue and analytics tools

  Focus on demand-based pricing, reporting, and performance tracking.

All-in-one cloud PMS platforms are commonly used in hotel daily operations. HotelFriend Property Management Software centralises hotel operations into one accessible platform. It automates routine tasks, simplifies workflows, and improves communication. For boutique properties and small hotels, it has turned into a tool for delivering a groundbreaking guest experience.

Cloud hotel software varies widely in price based on the level of automation, scope of features, and target hotel size. Small hotels typically need more affordable, practical solutions that focus on key hotel operations without extending the budget.

Consider these criteria when comparing monthly pricing for cloud hotel software:

a. Features

• OTA integration and channel management
• Full all-in-one platforms vs basic reservation management
• Revenue analytics and management
• Guest communication and automation

b. Price

• Per month / per room
• Extra costs for integrations or add-ons
• Flat subscription fee

c. Support and Onboarding

• Paid support / included support tiers
• Set up and training assistance

Cloud Hotel Software Pricing Models fall into three pricing categories:

• Basic Cloud PMS

  Provides core property management, reservations, and billing for small properties. Cost: $50–$150 per month, charged per property, not per room.

• All-in-One Cloud Solutions

  Include PMS, booking engine, channel manager, messaging, and payments. Cost: $150–$500+ per month. The price depends on the features included.

• Premium / Advanced Platforms

  Offer revenue management, dynamic pricing, extensive analytics, and automation. Cost: $500–$2,000+ per month, especially with advanced revenue tools.

Based on the above, Basic Cloud PMS is ideal for a limited budget. All-In-One Cloud Solutions are ideal for hotels seeking a centralized system to manage multiple operations efficiently. Premium / Advanced Platforms are designed for large hotels or growing chains with complex operational requirements.

By understanding your properties’ priorities and selecting software that aligns with your operational needs, you can order cloud hotel software at HotelFriend. Our affordable prices and attention to your demands will allow you to stay within your budget and benefit from modern technology.